back to top

Careers: Office Administrator


The Office Administrator is a vital participant in the daily operations of a busy professional services firm of 50+ team members at our Boston Office. This person will provide outstanding service to clients, vendors, and colleagues in a professional, positive, and thoughtful manner.

• Provide administrative support for all team members.

• Manage partners’ schedules, contacts, expenses, time-reporting, parking and business travel.

• Organize high-volume of incoming and outgoing mail, packages, faxes and deliveries.

• Maintain corporate calendar which includes managing reminders and communicating to team regarding deadlines.

• Maintain company database using Salesforce.

• Assist with planning corporate events.

• Format, compose, and proofread correspondence and presentations. • Assist with corporate and client projects, tasks, and errands

• Answer and direct phone calls, greet clients and visitors.

• Manage conference room scheduling. Coordinate meals and technology for meetings including room set up and clean up.

• Maintain neatness and cleanliness of conference rooms, kitchen, and common areas.

• Troubleshoot office equipment issues, including phones, scanner/copiers, fax, postage machine, remote deposit machine.

• Maintain inventory of kitchen and office supplies; restock daily and re-order as needed.


• High School Diploma required; Bachelor’s or Associate’s Degree preferred.

• 2+ years prior administrative experience.

• Professional appearance, demeanor and phone manner.

• Excellent verbal and written communications skills.

• Adherence to high confidentiality standards.

• Proficiency in all Microsoft Office programs and internet research.

• Have reliable transportation to get to and from our Boston office; this role is 100% on-site.


Submit resume, cover letter and salary requirements.
No phone calls, please.


© 2024 JDJ Family Office Services. All Rights Reserved.
Site design & development: Zoocru